Major SE Michigan Hospital

The Casper Corporation Professional Business Services department was able to provide insight and a solid project plan that addressed the identified challenges, including supplies, additional equipment, as well as onsite, short-term staffing to implement the necessary changes. To begin with, the existing files would now be residing in a “shelf” type system as opposed to the pull-out drawers they were currently in. This shift in filing styles allowed them to develop a more efficient and cost effective indexing system that would utilize a “pocket” style folder with a color-coded side tab label. Using the Research Institute’s database of research records, the design for a three digit numeric identifier and year band was created for each of the existing records. The records were matched and then transferred to the new pre-labeled folder, transported to their new home and placed into the Spacesaver System in a manner that allowed for the projected growth determined by the department. To allow for day forward operations, software was provided to create color-coded strip labels on-site. Casper representatives managed each step of the project including coordinating all aspects of the file conversion to coincide with the physical move that was scheduled over a weekend.